Privacy Policy

SALAR (Org. No. 937 909 705) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, contact us, subscribe to SALAR updates, register for an event, participate in SALAR activities or otherwise interact with us.

For the purposes of the General Data Protection Regulation (EU) 2016/679 (GDPR), SALAR is the data controller for the personal data described in this Policy.

Contact details are provided below.

SALAR does not sell personal data.

Depending on how you interact with SALAR, we may collect:

• name
• email address
• telephone number
• organisation
• job title or role
• country
• areas of interest
• event registration and participation information
• correspondence with SALAR
• newsletter preferences and consent
• photographs or video from SALAR events
• technical information generated when you use our website, where applicable

We only collect personal data that is relevant for the purposes described in this Policy.

We may collect information:

• directly from you when you contact us
• when you complete a form on our website
• when you subscribe to SALAR news and updates
• when you register for or participate in a SALAR event
• through our correspondence with you
• through publicly available professional sources where relevant to SALAR's work
• from organisations or individuals who introduce you to SALAR
• through our website and related technologies, where applicable

We may use your personal data to communicate with you, manage SALAR events, send SALAR news and updates where you have consented, develop relevant relationships around SALAR, and document and communicate SALAR activities.

Where processing is based on consent, you may withdraw that consent at any time.

Newsletter subscriptions are separate from registering interest in SALAR. We collect your email address and, optionally, your first name, last name, country and organisation to provide occasional SALAR updates only with your explicit consent. We record the subscription time, consent time and the version and text of the consent statement, along with subscription status and any withdrawal of consent.

You can unsubscribe without signing in using the unsubscribe link included in each future newsletter email. Unsubscribing immediately marks your subscription as inactive. Newsletter sending has not yet been activated.

We do not sell your personal data.

We may share personal data with trusted service providers where necessary to operate SALAR, including website and hosting providers, email and newsletter services, event registration providers, IT and cloud service providers, payment providers where applicable, and event production or administration providers.

We will not provide participant or newsletter lists to partners, sponsors or other organisations for their own marketing purposes without an appropriate legal basis.

Some service providers used by SALAR may process personal data outside Norway or the European Economic Area.

Where this happens, appropriate safeguards will be used in accordance with applicable data protection law.

We take appropriate technical and organisational measures to protect personal data against loss, unauthorised access, disclosure or other unlawful processing.

We retain personal data only for as long as necessary for the purposes for which it was collected or where required by law.

Newsletter subscriptions, interest registrations and consent records are retained until SALAR 2029 (spring 2029), unless you unsubscribe or ask us to delete your data earlier.

On unsubscribe, we remove your first name, last name, country and organisation and retain your email address as a suppression record, together with the consent and withdrawal history, so we can honour your request and account for consent. These records are kept until spring 2029 (SALAR 2029) and then deleted.

For spam prevention, short-lived keyed hashes of request information are used to limit repeated attempts. Raw IP addresses are not stored in these records; expired records are removed on subsequent requests after the 15-minute control window.

Under applicable data protection law, you may have the right to:

• request access to your personal data
• request correction of inaccurate personal data
• request deletion of your personal data
• request restriction of processing
• object to processing based on legitimate interests
• withdraw consent where processing is based on consent
• request data portability where applicable
• lodge a complaint with a data protection authority

In Norway, the relevant supervisory authority is Datatilsynet.

The SALAR website may use cookies and similar technologies that are necessary for the website to function and to understand how the website is used.

Strictly necessary cookies may be used without consent.

Non-essential analytics, marketing or similar cookies must not be activated until the visitor has given consent.

Visitors must be able to accept, reject or manage non-essential cookies.

Consent must be easy to withdraw or change later.

If you have questions about this Privacy Policy, how SALAR processes personal data, or if you wish to exercise your rights, please contact:

SALAR
Mjålandsveien 10, 4534 Marnardal, Norway
Email: post@salarnorway.org

We may update this Privacy Policy as SALAR develops or when our services, technology or legal obligations change.

The current version will always be published on the SALAR website together with the date of the latest update.